The General Data Protection Regulation (GDPR) was rolled out in May 2018, requiring companies of all sizes to ensure that sound security practices are employed where personal and sensitive data is concerned, be that electronic or paper-based. Collection, storage, access and disposal must all be considered a top priority now, or companies could be hit with huge penalties if a data breach does occur.
But how do these breaches happen in the first place? While your focus may well have been on cyber security over the last few years, it’s worth noting that a lot of data breaches are in fact paper-based – which suggests that human error plays a big part and it’s not just companies being targeted by fraudsters.
Issues like loss or theft of paperwork are very real, as well as documents being posted or faxed to the wrong recipients, data being left in insecure locations and also documents being disposed of in an insecure manner.
This latter point is certainly why it would be wise for companies, no matter how big or small, to make use of a Stevenage shredding service like Avena Confidential to ensure that all sensitive paper documents are destroyed and can’t pose a risk to the company or their clients and customers.
It’s essential that companies bring in clear rules about the use of paper documents if said documents contain information about personal data – so you’ll need to define what exactly constitutes ‘personal’ and then come up with a proper process for shredding these paper documents, based on the sensitivity of the data held therein. This is the very first step you need to take in order to be compliant with the new GDPR regulations that have just come in.
If you fail to take measures such as these, it’s possible that should a breach occur your business could be fined millions – which may well see the end of you trading as a company.
Enlisting the services of a highly experienced confidential waste destruction and data shredding service like Avena Confidential is a must and we have a wide range of high profile clients across various industry sectors. Our business is all about protection – protecting you, your brand, your clients and your assets. If you’d like to find out more about how we can help, get in touch with us today.